Research in Person
A Guide for Researchers
The Centre du patrimoine’s archival materials and books have been entrusted to the Sociétié historique de Saint-Boniface (SHSB) for the benefit of present and future generations.
To facilitate your visit and to help us preserve the heritage of Métis and Franco-Manitobans by protecting the archival materials and books, please follow these guidelines.
1. If you are not a member of the SHSB, there is an archival access fee of $5 per day. However, access to the library and resources in the reference room is free to all.
2. A free Wi-Fi connection is available on site by requesting the password at the reception desk.
3. If possible, please let us know in advance when you will be visiting. This will save you time once you arrive at the Center and will give us a chance to prepare your items in advance for consultation.
4. Please do not enter the research room with coats and bags. These items must be left in a locker in the entrance or in a cubicle at the reception desk. Personal handbags and items are permitted.
5. Please do not smoke, eat or drink in the research room.
6. Archival materials and books must not be removed from the research room.
7. If you will be away from the research room for an extended period of time, notify the person at the front desk and return the materials. Leave books that have been consulted on the research table.
Care of Archival Documents and Books
1. Please do not fold or write on archival materials or book pages. Researchers must use archival materials and books with great care and avoid causing them any damage.
2. Only lead pencils or a laptop computer are allowed in the research room. The use of pens or ink is absolutely prohibited.
3. Please consult one archival box at a time to avoid misfiling. Loose sheets should not be removed from the folder. For no reason should the order of the archival materials be changed. If you notice a misfiling of archival materials, do not make any changes in the order of the materials but notify the archivist.
4. White gloves are available at reception and must be worn when viewing photographs which are not in plastic sleeves and negatives.
5. Please bring the following observations to the attention of a staff member. Ideally, attach a note (sticky note or piece of paper attached with a plastic clip) to the file/box/book.
- Archival materials are not in order.
- Archival records are missing from a file.
- There are damaged archival records.
- A library book is damaged.
- A library book is not where it should be in the shelves.
Access to archives and reproduction of documents
1. At the request of certain donors of archives, some of their records may be restricted. To request access from the donor, contact the archivist.
2. Before obtaining access to certain documents containing personal information, you will be required to sign a confidentiality agreement.
3. You may make copies of documents with your own equipment, but note that you must comply with the Copyright Act and restrictions on the reproduction of documents as requested by donors of archival materials. If you have any questions, ask one of the archivists.
4. You can request copies of documents (digital copies or photocopies). Refer to the Order a Reproduction page to see the list of prices. Order forms are available at reception.
5. Citations: If you plan to use the copies for publication, printing, broadcast, online Websites or social media, or any other distribution process, the following information must be included:
- Société historique de Saint-Boniface Archives (SHSB)
- Fonds/collection title or number
- File/Document Number (Reference Number)
6. If you need an official authorization to use copies of documents, contact the archivist.
Public Computers and Microfilm Reader
1. If you would like access to one of our public computers (to access online genealogical resources, for example), it is best to let us know ahead of time so we can ensure that one of our computers will be available.
2. If you would like to consult one of our microfilms and you don’t know how to use the microfilm reader, it is best to let us know ahead of time so we can ensure that someone will be available to show you how to use the equipment.
Thank you for your cooperation!
If you have any questions about these guidelines, please consult a Centre du patrimoine staff member.